Book Talk March 2013

tips for making great books 

Tracking Data on Photographs: A Stitch in Time Saves Nine


For picture-rich books, especially histories or memoirs, the task of tracking photographs and other images is easiest when done in conjunction with the planning and writing process. Setting up an image tracking spreadsheet or Word document at the beginning of a project, and updating it as information about each image is acquired, will help you avoid confusion, catch redundancies, and be aware of remaining tasks.

For the design process to proceed smoothly, it's important to be sure the images you are collecting are print quality, that you have written permission to use them in your book, and that you have them labeled correctly. Print quality images are 300 dpi (dots per inch), which means that they have enough resolution to provide high quality reproduction when printed in a book. (We offer a document that provides guidance on Submitting Ideal Materials, both text and images, from the home page of our website. Please feel free to download it.)

We suggest that you track the following information about your images, whether you are providing photographs for scanning or sending your own digital files to your publisher. Essential fields are marked with *: 

If you'd like to see a sample spreadsheet we've created for tracking images, drop us an email, and we'll be happy to send it to you! Tracking your images as you go will certainly save time when you move to the publishing stage of your book project...and your publisher will love you for it!

Best wishes,

Deidre Randall, CEO

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